Givealittle Plan

Making it easy to support the causes that matter to you


Overview

Givealittle Plan for individuals

Givealittle Plan for employers

Givealittle Plan for fundraisers

Givealittle Plan makes it easy for people to regularly support the causes on Givealittle that matter to them, and allows New Zealand employers to encourage their people’s generosity without the expense and hassle of building a payroll giving scheme from scratch.

So how does Givealittle Plan work in practice? It's easy! The first step is to register with Givealittle for a Member Account.  Next, you create a plan and give it a name, by hitting the Plans tab on the left hand side of your My Givealittle page. Then you decide whether you want to donate using a credit card, or have the donation taken directly from your salary or wages. That’s it! You are ready to choose your plan beneficiaries.



Click here to view a helpful, step-by-step guide on how to set up payroll giving with Givealittle Plan

The best part is you can change any aspect of the plan, such as the causes you donate to, quickly and easily, just by logging into your Givealittle Member Account.


What if my employer doesn’t have a payroll giving scheme?

Using Givealittle Plan for Payroll Giving makes life easy for employers. As long as they file their payroll online, we’ll take care of the hard work for them and ensure that your donations go to the causes and organizations you choose.

Alternatively, you can also use Givealittle Plan using your credit card to regularly support the causes that matter to you

How do I set up a regular donation with Givealittle Plan?

It’s easy - just log in, select your regular donation amount and add it to one of your Givealittle Plans.

What is the cost for using Givealittle Plan?

Givealittle Plan incurs a 5% service fee for your beneficiaries. We won’t be charging a fee for donors to use Givealittle Plan but we do encourage you to give a little extra to offset the service fee.

What if I want to cancel my plan, or make changes?

This part is really simple. Rather than relying on somebody to make changes to your Plan for you, you can simply log in to My Givealittle and edit your settings.

IMPORTANT: if you set up your Givealittle Plan through payroll giving and change the $ amount of your plan this will generate a new Payroll Giving Request Form which you will need to give to your payroll department or update yourself in self-service payroll.

Can I give regularly to more than one organisation page?

You certainly can. Add as many beneficiaries as you like to your Givealittle Plan.

When do the beneficiaries receive the funds from my Givealittle Plan?

Funds are paid out to your plan beneficiaries between the 20th and the 25th of the month following your payroll giving funds being received.

Does my employer have to be involved?

No, Givealittle Plan can work as a substitute to your employer’s Payroll Giving programme. By managing your own Givealittle Plan from your credit card, you’re in control and able to give regularly to any moderated and donor validated Givealittle page.

Do I have to give to a registered charity?

With Givealittle Plan for payroll giving you can only support those organisations with donee tax status.This is because the 33% tax credit is applied immediately from your employer through your payroll system. This is a Notice of Transfer of Donation. You’re able to give regularly via credit card to any moderated and donor validated Givealittle Page but you need to set up your plan to run from your credit card.



What is this Payroll Giving Request for?

This Payroll Giving Request has been initiated by an employee to fund a Givealittle Plan on Givealittle.co.nz. Payroll giving is a very efficient way to make charitable donations, allowing a donor to get the benefit of a tax credit at the time of making the donation. A Givealittle Plan supports an employee to set up multiple regular donations to approved donee organisations on Givealittle using just one payroll deduction from their earnings. Further information about Givealittle Plans is available at givealittle.co.nz/plans .

What is the cost for using Givealittle Plan?

Givealittle Plan incurs a 5% service fee for your employee’s payroll giving beneficiaries. We won’t be charging a fee for employees to use Givealittle Plan but we do encourage them to give a little extra to offset the service fee. There is no cost charged to employers to facilitate the transfer of an employee’s deduction.

Am I obligated to support this Payroll Giving Request?

While it is a great thing for community minded employers to do, there is no legal requirement for employers to offer payroll giving to their employees or to process this Givealittle Payroll Giving Request. The IRD’s payroll giving scheme is only available to employers who file their EMS (IR348) and EDF (IR345) electronically using ir-File, and Givealittle makes it easy for employers to support the initiative with only one deduction required to facilitate a wide range of donation options for employees. Further information about filing electronically via ir-File is available from Inland Revenue.

What do I need to check before I release payroll giving deductions?

As the employer you are responsible for ensuring that the correct tax is paid and that payroll giving deductions are only transferred to organisations that have been approved by Inland Revenue as having donee status. An organisation needs to be approved by Inland Revenue as a donee organisation to be eligible to receive funds donated through payroll giving. Spark Foundation owns and operates the Givealittle service and is an approved donee organisation. You can verify details for the Spark Foundation at givealittle.co.nz/verifysparkfoundation . You also need to be sure that the minimum deduction you process per employee is $5 or greater per pay period.

What steps do I need to go through to process this Payroll Giving Request?

If you chose to support this Givealittle Payroll Giving Request, as the employer you must: • deduct the requested amount from the individual employee’s salary or wage • calculate the correct tax credits for each deduction • record the tax credits against the individual employee on the EMS • keep records of all tax credits for deductions to Givealittle (Spark Foundation), amounts and payment dates • pass the deductions to the Spark Foundation’s nominated Givealittle trust account within the specified time frame of the deduction being made from the employee’s salary or wage

We have a self-service payroll system - what do I need to do to support payroll giving via Givealittle.co.nz?

Simply set-up the Spark Foundation (Givealittle) as an approved payee in your payroll system and ensure employees can initiate at least one individual pre-tax deduction per pay period with the ability to personalise the transaction details with their name and unique payroll giving reference number.

The Payroll Giving Request specifies a deduction frequency that is different from the employee’s pay frequency. What do I do?

Contact the employee and advise that they update their Givealittle Plan and Payroll Giving Request to match their pay frequency.

What if the employee has insufficient earnings to process the payroll giving deduction?

You have two options: 1. You can notify the employee that their Payroll Giving Request cannot be processed in this payroll period due to insufficient pre-tax earnings. Givealittle will not process the employee 's Givealittle Plan for that pay period. 2. You can partially fund the Payroll Giving Request with available earnings and Givealittle will process the individual donations in the employee’s Givealittle Plan as per available funds.

What if the employee leaves our organisation?

If an employee leaves your organisation , please cancel this request with final pay for the employee. The employee will be notified to update their Payroll Giving Request at the next Plan cycle.

What if the employee requests a receipt from me?

Please ensure the deduction is clearly outlined on their payslip and refer the employee to payrollgiving@givealittle.co.nz for all matters concerning receipts. Givealittle uses a special document format to acknowledge deductions and donations from payroll giving so that employee cannot claim twice on the donation tax credit with IRD. Given the tax credit is automatically applied in the pay period no receipts are required. The deduction and associated tax credit will be shown on the pay slip for an employee to review. This is a key benefit of payroll giving in that no action is required by the employee to claim the tax credit.

We have multiple employees using Givealittle for payroll giving. Can we just make one payment for all employee deductions?

No. Each employee’s deduction must be received as one single transaction in the Givealittle (Spark Foundation) trust account with the unique transaction reference information as stated on their Payroll Giving Request form.

Do my employees have to give to a registered charity?

With Givealittle Plan for payroll giving you can only support those organisations with donee tax status.This is because the 33% tax credit is applied immediately by the employer through your payroll system. This is a Notice of Transfer of Donation. You’re able to give regularly via credit card to any moderated and donor validated Givealittle Page with no fixed closing date but you need to set up your plan to run from your credit card.

Get in touch with us at marketing@givealittle.co.nz for more information

Do I have to be a registered charity to receive regular donations from Givealittle members?

No. Givealittle Plan can be enabled to run from a credit card to any moderated, donor validated cause page on Givealittle.

What happens to scheduled plan payments to my page if my page closes?

The nominated amount will be reversed / refunded back to member account of that the donor who can reallocate that donation to another cause or keep it for a one-off donation.

Is there a charge to fundraisers for receiving funds from Givealittle Plan?

From 1 September, Givealittle will levy a 5% service fee on all funds raised on the platform to cover transaction fees, payment processing, web hosting and customer care. This fee will be deducted from the main donation when funds are remitted to your account between the 20th and 25th of each month.

Can my page be exempted from service fees for funds received via Givealittle Plan?

No but we do ask the Plan owners to consider a Top-up donation to offset some or all of the 5% service fee. Top-up donations do not incur fees and are paid to the fundraiser after service fees have been deducted. This means that beneficiaries may pay less than the 5% service fee . Where top -up donations exceed the amount of the 5% service fee the fundraiser receives the overage.

How can I communicate the benefits of payroll giving to our supporters?

Get in touch with us at marketing@givealittle.co.nz for some email templates you can customise to promote Givealittle Plan to your database.